The City of Hallsville Council meeting convened in regular session at 6 P.M. on Tuesday, October 21,
2014, at City Hall located at 115 Main Street.
The following members were present:
Mayor Jerri Medrano Mayor Pro Tem James Mizell
Alderman Gary Nash Alderman Tim Hatten
The following members were absent:
Alderman Eric Anderson Alderman Jake Walker
City Of Hallsville Staff Present:
Auditor Faron Cain City Secretary Kimberly Smith
Police Chief Paul Montoya Water Superintendent Rickey Dugger
I. Call to Order
The meeting was called to order by Mayor Jerri Medrano.
II. Invocation
The Invocation was led by Mayor Jerri Medrano.
III. Pledge of Allegiance
The Pledge of Allegiance was led by Mayor Medrano.
IV. Consent Agenda
Mayor Jerri Medrano asked to approve the Consent Agenda Items including the Police
Department Summary for September 2014, the Water Department Summary for September, the
Permit Report for September 2014, and the Monthly Financials for September 2014.
Alderman Gary Nash asked a question to Internal Auditor Faron Cain regarding the Police
Department’s budget. Internal Auditor Faron Cain will look into it and get back with Alderman
Gary Nash.
Motion was made by Alderman James Mizell and seconded by Alderman Tim Hatten.
Motion carried. 3 Ayes; 0 Nays; and 2 Abstention
V. Public Comments
1. Chief Paul Montoya swore in new Officer Samuel Lavender.
2. Chief Paul Montoya presented Victoria Aldrete with a Letter of Commendation for one of the
best National Night Out’s.
VI. Discussion Items
1. To discuss a possible Ordinance for Garage/Yard Sale Permits.
City Secretary Kim Smith explained to the Council Members that a complaint had been made
regarding ongoing Yard Sales and that they were selling brand new items. City Hall took an
Ordinance from another City as sample for the Council Members to look at and make the
necessary changes.
Alderman Tim Hatton had some concerns regarding having residents purchase a permit to have
a Garage/Yard Sale. Alderman Tim Hatton stated that we need an ordinance for the business
side and not for all residents.
Chief Paul Montoya asked the Council Members for the exact verbiage that they would like to
see on the ordinance regarding violations, how many they are allowed, when we shut them
down, etc.
Alderman Gary Nash felt that something needed to be in place and even it meant a permit for
issuing because that will be the only way to keep track of who has one and who doesn’t.
Chris Brogan asked if maybe the application is something that the City could put on their
website so residents don’t necessarily have to come into City Hall to pick up a permit. This
would be helpful for residents that work out of town and can’t make it in before closing.
Mayor Jerri Medrano stated that was a good idea and we are trying to get information from
Council and any member of the public.
Alderman Tim Hatten stated that he would like to see the ordinance rewritten for the business
end and not the public end, and that no permit needed. Chief Paul Montoya and City Secretary
Kim Smith will rewrite the ordinance and take it back for later consideration.
2. To discuss the possibility of an upcoming affordable Housing Project.
All of the Council Members agreed to “No” to funding infrastructure any type of Apartment
Development. Part of the affordable housing agreement requires the City to fund part of the
project.
VII. Items to Be Considered
1. Consider and act upon the approval of the Minutes of September 16, 2014.
Alderman Gary Nash stated that the minutes were going to back to being vague. City Secretary
Kim Smith stated that more could be put into the minutes, but the minutes would be anywhere
from 15 – 20 pages. Mayor Jerri Medrano stated that all the audio of the minutes are saved.
Alderman Gary Nash was ok with not changing the minutes back to being very detailed, because
he now knew that all the audios are being saved.
Motion was made by Alderman Tim Hatten and seconded by Alderman James Mizell.
Motion carried. 3 Ayes; 0 Nays; and 2 Abstention
2. Consider and act upon approving the 9-1-1 Network 2015 Budget.
Motion was made by Alderman James Mizell and seconded by Alderman Gary Nash.
Motion carried. 3 Ayes; 0 Nays; and 2 Abstention
3. Consider and act upon approving Ordinance 2014-16-09B to require a Building Permit.
Water Superintendent Rickey Dugger answered the questions that the Council Members had
regarding the changes. Alderman Tim Hatten stated that he didn’t feel a permit needed to be
issued if he was building a deck. City Secretary Kim Smith stated that if a deck with electricity is
being built, then a building permit is required.
Motion was made by Alderman Gary Nash and seconded by Alderman James Mizell
Motion carried. 2 Ayes; 1 Nays; and 2 Abstention
4. Consider and act upon approving to reactivate the Hallsville City Park Board.
Alderman Gary Nash asked how the list was constructed. Courtney Campbell stated that she
approached people and asked if they would like to be a part of a Parks Advisory Board. She has
residents of the City and residents outside of the City.
Alderman Tim Hatten asked what kind of ideas that the Parks Advisory Board has in mind.
Courtney stated that she wanted to meet with everyone in a meeting setting before stated any
ideas. She wants it to be a group effort. Alderman Tim Hatten asked if this would affect the
budget. Mayor Jerri Medrano stated no, and the Parks Advisory Board has to get permission
from the Council before purchasing or doing anything. The Parks Advisory Board is only meant
for ideas to be brought to the Council.
Mayor Jerri Medrano also announced that Sabine Mining Co will be donating a picnic table to
the City Park.
Motion was made by Alderman Tim Hatten and seconded by Alderman James Mizell.
Motion carried. 3 Ayes; 0 Nays; and 2 Abstention
5. Consider and act upon approving to an Agreement for the Temporary Closure of State Right-of-
Way for 2014 Christmas Parade.
Alderman Gary Nash asked about the controversy with the Western Day’s Parade. Chief Paul
Montoya stated that it was not the Police Department or City Hall’s fault for changing the
Parade route. Chief Montoya explained that for years parades have been done without having
permission from the State to close portions of Hwy 80 and FM 450.
This Agreement is done by Resolution from the City to ask permission to close State-Right-of-
Ways for the Christmas Parade. This Agreement will need to be filled out each time there is a
parade in town and requires State’s Highways to be closed. It is up to the State to approve the
route.
Motion was made by Alderman Tim Hatten and seconded by Alderman Gary Nash.
Motion carried. 3 Ayes; 0 Nays; and 2 Abstention
6. Consider and act upon approving a release form to have Hayrides in Hallsville on Halloween.
Chief Paul Montoya explained to the Council Members that several different calls regarding
having hay ride in the City on Halloween Night. The City needs a Release and Waiver so the City
is not liable.
Alderman Tim Hatten asked about adding that the person have insurance of liability. Internal
Auditor Faron Cain stated that most organizations will already have that insurance coverage, but
as an individual, this is something that may or may not fall under their vehicle insurance.
Individuals will need to check with their Insurance Agents to find out their coverages.
Motion was made by Alderman Tim Hatten and seconded by Alderman Gary Nash.
Motion carried. 3 Ayes; 0 Nays; and 2 Abstention
VIII. Adjournment
The Council meeting adjourned at 6:55 pm.
City Of Hallsville
Signed:
_________________________________
Mayor Jerri Medrano
Attest:
_______________________________
Kimberly Smith, City Secretary
Sworn and subscribed by before me on the 18th day of November 2014.
_______________________________
Faron Cain
Notary Public, State of Texas