REGULAR MEETING
The City of Hallsville, Texas convened in a regular session at 6:00 P.M. on Tuesday, July 16, 2013 at the City Hall with the following members present:
Jerri Medrano Mayor
James Mizell Mayor Pro Tem
Eric Anderson Alderman
Tim Hatten Alderman
Gary Nash Alderman
STAFF PRESENT:
City Secretary Laura Welch
Sergeant Brian Best
I. CALL TO ORDER
The meeting was called to order by Mayor Medrano. Alderman Tim Hatten led the invocation
and the Pledge of Allegiance was led by Cody Lancaster.
II. CONSENT AGENDA
1. Minutes of June 18th Meeting
Motion was made by Alderman Tim Hatten and second by Mayor Pro Tem James Mizell to
approve the minutes as read. Motion carried. 4 Ayes; 0 Nays; and 0 Abstentions.
2. Monthly Financial Reports for June
Motion was made by Alderman Eric Anderson and second by Alderman Tim Hatten to
approve the monthly financial reports. Motion carried. 4 Ayes; 0 Nays; and 0 Abstentions.
III. MONTHLY POLICE SUMMARY
The June police summary was reviewed by Sergeant Brian Best. Total contacts for the month was 302: 176 citations issued and 126 warnings issued. There were 14 incident reports, 9 arrests and 4 accidents for the month.
Sergeant Brian Best presented the general update of the month’s activities.
IV. MONTHLY WATER DEPARTMENT SUMMARY
Water Superintendent, Rickey Dugger was unable to attend the meeting. Briefly the Council
reviewed the monthly report which consists of water leaks and locations, sewer issues and
their locations and miscellaneous department activities for the month. There is currently a total
of 1406 active water connections in the City. Building and sign permit information for the
month was also presented to the Council.
V. ITEMS
1. Consider and act upon approving 4T Enterprises to develop 5 acres on Country Club Road by
allowing the contractor to use private sewer systems for 8 houses in the development due to the
drop in elevation.
Trent Tutt with 4T Enterprises requested permission from the Council to install aerobic systems
for the above mentioned development due to the elevation drop on the property. Mr. Tutt
stated these homes would range in square footage from 1,700 to 2,200 with a price range of
$190,000 to $250,000. Motion was made by Alderman Eric Anderson and second by Mayor Pro
Tem James Mizell to approve this request. Motion carried. 4 Ayes; 0 Nays; and 0 Abstentions.
2. Consider and act upon approval of a Franchise Agreement with SWEPCO for a period of 30 years.
This will be the final reading of the 3 required readings.
Motion was made by Mayor Pro Tem James Mizell and second by Alderman Tim Hatten to
approve the 3rd and final reading of the Renewal of Franchise Agreement with SWEPCO.
Motion carried. 4 Ayes; 0 Nays; and 0 Abstentions.
3. Kyle Stephens with Hayes Engineering will speak to the council in regards to upcoming water
projects.
Kyle Stephens presented two options for the Council to consider at a future date. One proposal
was for immediate water needs and one was for future phased projects.
4. Consider and act upon authorizing the Mayor and Hayes Engineering to proceed in developing
engineer’s plans for upcoming water projects.
Motion was made by Mayor Pro Tem James Mizell and second by Alderman Tim Hatten to table
this action until the upcoming budget for the new fiscal year is finalized. Motion carried. 4 Ayes;
0 Nays; and 0 Abstentions.
5. Consider and act upon appointing Specialized Public Finance, Inc. as the City’s new Financial
Advisor and Bond Counsel to assist with potential financings for the City. Steve Adams,
Managing Director of SPFI will make a presentation to Council.
Mr. Adams made a presentation of possible options for financing our existing debt and increased
debt for the water projects. Motion was made by Mayor Pro Tem James Mizell and second by
Alderman Eric Anderson to retain the services of SPFI as our new Financial Advisor and retain
Naman Howell Smith & Lee as Bond Council. Motion carried. 4 Ayes; 0 Nays; and 0 Abstentions.
6. Consider and act upon authorizing the Mayor to execute documents on behalf of the City upon
appointment of SPFI.
Motion was made by Alderman Eric Anderson and second by Alderman Gary Nash authorizing
the Mayor to execute SPFI documents.
VI. CITIZENS TO BE HEARD
The City Council welcomes public comments on items not specifically listed on the agenda.
Speakers much sign up before the meeting begins and indicate which item (if any) the speaker
wishes to address. Speakers are limited to three (3) minutes each. The Council cannot respond
to matters not listed on the agenda until a future meeting.
VII. ADJOURNMENT
CITY OF HALLSVILLE
Signed:
_______________________________
Mayor Jerri Medrano
Attest:
_______________________________
Laura Welch, City Secretary
Sworn and subscribed by before me on the 18th day of July, 2013.
_______________________________
Lynnae Dawn Tucker
Notary Public, State of Texas